Get everything you want out of your week :: part II

The Living Calendar

Now that you have mastered the art of meal planning it is time to up the ante and move to the living calendar.  If you are like "what is a living calendar?" Don't worry I am about to tell you. A living calendar is a digital calendar which lives online that you can access and change from your computer or mobile devices allowing you to have a timeline of your schedule wherever you are. Neat eh?

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Now let me express to you, I was such an analog girl. I fought the advances in technology as long as I possibly could. Studying photography during my under grad, I would turn my nose up to those in the digital lab, saying "that was not photography", I used a typewriter to write my creative writing papers and I held on to the art of the mixed tape way after it was "cool."

And as far as adopting some semblance of a organized schedule, I would walk around with my little Moleskin calender and a pencil and try to write in all of the things I had to do, plan etc. It was futile. I undoubtedly would change purses and forget said calender or I would not have anything which to write, and on it went. And then there was the notorious double booking of a certain day/time. You can ask my friends, I would constantly double book myself. It was like the universe knew the only time on Thursday I had a commitment and would send a message to my brain to commit myself again to a different fun thing to do. Annoying. Annoying. Annoying. It not only stinks to have to tell a friend or worse a potential client/ business colleague that you over booked your time, Bleh.  But it makes your friends think you do not value their time and makes anyone who is a potential business connection think you are unorganized.

I always knew there was a calender on my computer...well two actually and one on my phone. Every once in a while I would put something in there for winks and giggles...and then forget about it! Like everything else in life, you have to fully commit to the living calender and resolve it being the only place you schedule your life! Like Marie Forleo says "If it isn't scheduled, it is not real!"

The host of my living calender is the big G, Google. I have a gmail account and through that account you get all sorts of goodies including a rad skeleton for a living calender.  If you do not have a gmail account, I am not sure of any other hosts with such a service. But if you do, leave the resource in the comments below! Once you have your gmail account set up, here are the steps to maximizing your time and efforts!

Steps to set up your living calender

1. Create a gmail account

2. Once your account is active, in the top right hand corner click on calender

3. Once in calender screen, click create. Now you have to think about all the areas of your life you need separate calenders. Work, kids, entertainment, working out, etc. The more detailed you are, the better. Here are the calenders I currently have set up. Life ( my personal stuff), blog, clients, Nourish ( the annual cleanse I lead), School Programs ( I am always taking continuing education!), Task ( to do list), Work It Out (exercise). Choose colors to coordinate with each calender. FYI- you can customize colors by clicking 'choose custom color'.

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4. Plug in all that you have scheduled for the upcoming month (or beyond.) Anything you are committed to doing, seeing, going, any ~ings happeinng, get them out of your head and on to your calender. If you have a regular appointment, meeting or your kid's activity, you can make it ongoing. Say you have a regular girl's night on Thursday, plug it into the next Thursday available and click repeat. It will ask you if it repeats weekly, monthly and when the start date and end date is. The great thing about start and end date is if you have a class or meeting that is happening for a short term, say three weeks, you can cover those dates only.

Below is a little section of my week!!!

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5. Now once you have all of your calenders made, plugged in, color coded and every commitment scheduled, you can sync with your phone. In the top right hand corner, you will see a settings icon, the little cog, click the down arrow and choose sync with mobile device. This takes two seconds and after you are finished your phone and computer will be in communication. Gone are the days where you have to plug in your phone to your computer to update and sync your calenders! Hallelujah!

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6. Make time for yourself. Create a calender that is just for you. That is my Life calender. These are the things I really desire to do and I make sure I see this pink calender pop up at least once a day, everyday. Even if it is 30 minutes for you to meditate, write, read, whatever it is you need for you.  Muy importante chicaditas.

7. Treat your living calender like an organizational bible. Pay attention to it. Respect what it tells you. Do not question its content. And always refer to it. ;)

Now that you are super organized and know exactly what is coming at you for the upcoming week, you can really maximize your free time. You also can see how full you are and if you want to take on an extra client, project, bake sale, night out.  Or add nothing but a big chunk of your Life calender to take a bath, go see a movie, play on Pinterest or snuggle with the ones you adore.

Do you have any scheduling secrets you would like to share? Leave a comment below!

xo